Skip to content
MapleGatherMapleGather Help

Get your organization set up as a new admin

By the end of this guide, you’ll have completed the setup tour, recorded an invitation for a backup admin, and confirmed your trial or subscription status. It takes about 15 minutes.

What you’ll need

Section titled “What you’ll need”
  • An active admin account for your organization — the account created when your organization signed up. (Admin invitations can’t be accepted in this version, so an invitation doesn’t create one.)

Step 1 — Complete the setup tour

Section titled “Step 1 — Complete the setup tour”

The setup tour walks you through the five things that make your organization ready for members. If the tour isn’t already open, you can reopen it from the help menu at any time.

  1. In the tour panel, select Get started if you haven’t begun yet, or pick up where you left off.
  2. Work through the five tour steps in order:
    • Theme (/admin/website/theme) — upload your logo and set your organization’s colors.
    • Levels (Memberships → Levels) — create at least one membership level so members can join.
    • First event (Events → New) — create a draft event (you can publish it later). See Set up your first event end to end for the full walkthrough.
    • Invite members (Members → Invite) — send your first member invitation or import a list.
    • Publish (Website → Publish) — review your public-facing page and publish when ready.
  3. Select Finish on the last step to mark the tour complete.

You should now see the tour panel marked as complete, and the main dashboard showing your organization summary.

Step 2 — Invite a backup admin

Section titled “Step 2 — Invite a backup admin”

Having a second Org Owner prevents your organization from being locked out if you lose access to your account. This step takes about two minutes.

In this version this step records the invitation only: no email is sent and the invitee can’t accept it, so it does not give you a working backup admin yet.

  1. Open the Admins page at /admin/admin-security/admins. (The Admin & Security sidebar link has no page of its own yet.)
  2. Select Invite admin.
  3. Fill in the form.
  4. Enter the backup admin’s Email address, First name and Last name.
  5. Under Initial role, select Org Owner (or a more limited role — see How roles and permissions work). The role is not saved with the invitation in this version.
  6. Select Record invitation.

You should now see the invitee listed on the Pending invitations tab with the status Pending. They receive no email, and the invitation stays pending. See Invite a new admin.

Step 3 — Confirm your subscription or trial status

Section titled “Step 3 — Confirm your subscription or trial status”

Check where you stand with your subscription so there are no surprises after your trial ends.

  1. Open the Subscription page at /admin/admin-security/subscription.
  2. Review the status shown at the top of the page:
    • Trial — the page shows how many days remain in your free trial and a projected monthly cost based on your current contact count. Select Subscribe when you’re ready to move to a paid subscription.
    • Active — your subscription is in good standing. Note your billing date and contact count for reference.
    • Past due — a recent charge failed. Select Pay now on the outstanding invoice to settle it and put a new card on file in the same step. See Resolve a failed subscription charge for help.

You should now see your subscription status clearly and know your next billing date or trial end date.

What you’ve set up

Section titled “What you’ve set up”

You now have a complete setup tour, a recorded (not yet usable) backup-admin invitation, and a confirmed subscription or trial status. Next, you might want to: