Create an event

This guide walks you through creating a new event in MapleGather. When you save a new event it is private by default — only admins can see it until you publish it.

Who can do this: Organization admins with event management permissions.

Before you start

• Decide whether the event is in-person or online. You’ll set the location during setup.
• Events start in draft with visibility set to admin only and registration turned off. You control when to open registration separately after saving.

Steps

1. In the admin sidebar, select Events.
2. Select Create event.
3. Enter the event Name. This is required and appears on all event pages.
4. Add a Description using Markdown to format text, add links, or include lists.
5. Set the Start date and time and End date and time, then choose the Timezone from the IANA timezone list.
6. Under Location, select either In-person or Online:
   • In-person: enter the venue name and address.
   • Online: enter the online meeting URL.
7. To help members filter events, add one or more Tags.
8. To add a banner image, upload a Hero image.
9. Select Save.

After saving, the event opens on the Overview tab where you can set capacity, configure registration settings, and control who can see it.

Verify

You’ll know it worked when the event detail workspace opens showing the tabs Overview · Tickets · Registration form · Attendees. The event appears in your Events list with status Draft.

If something goes wrong

• End date is in the past — the event will save as a draft, but you won’t be able to publish it until you update the end date to a future time.
• Name is missing — the form shows an error and does not save. Enter a name and try again.

Related

• Set up ticket types for an event
• Publish an event
• Event visibility and registration controls reference