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Set up your first event end to end

In this tutorial you’ll create an event, add a ticket type, build a simple registration form, and publish it for members to register. By the end, you’ll have a live event accepting registrations.

By the end

Section titled “By the end”
  • A published event visible to members.
  • A ticket type with optional member pricing.
  • A registration form with at least one custom question.

What you’ll need

Section titled “What you’ll need”
  • Admin access to your MapleGather organization.
  • Event details ready: name, date, time, timezone, and location.
  • A ticket price (or 0 for free).

Step 1 — Create the event

Section titled “Step 1 — Create the event”
  1. In the admin sidebar, select Events.
  2. Select Create event.
  3. Enter the event Name, Description, Start date and time, and End date and time.
  4. Choose the Timezone from the list.
  5. Under Location, choose In-person and enter the venue address (or choose Online and enter the meeting URL).
  6. Select Save.

The event opens on the Overview tab. The status is Draft and visibility is set to Admin only — only you can see it right now.

Step 2 — Add a ticket type

Section titled “Step 2 — Add a ticket type”
  1. Select the Tickets tab.
  2. Select Add ticket type.
  3. Enter a Name for the ticket (for example, “General Admission”).
  4. Enter the Price. For a free event, enter 0.
  5. If you want to offer a member discount, enter a Member price. It must be equal to or less than the standard price.
  6. Select Save.

The ticket type appears in the list on the Tickets tab.

Step 3 — Add a registration question

Section titled “Step 3 — Add a registration question”
  1. Select the Registration form tab.
  2. Select Add question.
  3. Choose Short text as the field type.
  4. Enter a Label (for example, “Dietary requirements”).
  5. Leave Required off unless you need every attendee to answer.
  6. Select Save question.

The question appears in the Questions section. Repeat for any other questions you need.

Step 4 — Set visibility and open registration

Section titled “Step 4 — Set visibility and open registration”
  1. Select the Overview tab.
  2. Under Visibility, choose:
    • Members only — signed-in members can see the event.
    • Public — anyone, including non-members, can see the event.
  3. Turn on Allow registration.

Step 5 — Publish the event

Section titled “Step 5 — Publish the event”
  1. Select Publish.
  2. Review the summary in the dialog and select Confirm.

The event status changes to Published and the event is now live.

What you’ve set up

Section titled “What you’ve set up”

You now have a live event with a ticket type, a registration question, and open registration. Members can find the event in the member portal and register. You can view registrations any time on the Attendees tab.

Next steps: