Publish an event

This guide shows you how to publish a draft event so members and the public can see it, and how to open registration.

Who can do this: Organization admins with event management permissions.

Before you start

An event must have at least one ticket type before it can be published. If there are no ticket types, the Publish button is disabled.
The event’s end time must be in the future.
Publishing makes the event visible according to its Visibility setting but does not automatically open registration. You open registration separately using the Allow registration switch.

Steps

Open the event and go to the Overview tab.
Set Visibility:
- Admin only — only admins can see the event. Use this while the event is still being set up.
- Members only — visible to signed-in members only.
- Public — visible to everyone, including people who are not members.
To let people register, turn on Allow registration.
Select Publish. A summary dialog appears showing what will become visible.
Confirm in the dialog to publish.

After publishing

Once published, the event is live. You can continue to edit event details, add ticket types, and update the registration form. When you change the start or end time of a published event, MapleGather asks whether to notify registrants about the change.

Verify

You’ll know publishing worked when the event status badge changes to Published on the Events list and on the event detail page.

If something goes wrong

Publish button is disabled — the event has no ticket types, or the end time is in the past. Add at least one ticket type or update the end time, then try again.
Event is published but registration is not open — publishing and opening registration are separate steps. Turn on Allow registration on the Overview tab.
You see a warning banner on the Overview tab — there is an inconsistency in the event configuration (for example, Allow registration is on but there are no ticket types). Select the suggested action in the banner to resolve it.