Directory visibility eligibility reference
This page describes the two conditions a member must meet to appear in a directory, the separate rule for who may open a directory, and when admin mode bypasses the listing conditions.
Who is listed
Section titled “Who is listed”A member appears in a directory instance only when both of the following are true:
| Gate | Condition | How to check |
|---|---|---|
| Member status gate | The member’s effective status is active (or the admin has enabled “Include lapsed” in the directory’s display settings) |
View the member’s record in the admin Members list |
| Member opt-out gate | The member has NOT turned off “Show me in the directory” in their privacy settings (DirectoryPreferences.listed = true). A member who has never saved their directory settings has no record yet and is not listed (v1.2) |
Use the admin-mode preview to see opted-out members flagged “Hidden from public” |
If either gate fails, the member is not listed.
Who can open the directory
Section titled “Who can open the directory”The directory’s visibility decides who may open it — it never changes who is listed in it:
| Visibility | Who can open it |
|---|---|
public |
Anyone, including visitors who aren’t signed in |
members_only |
Signed-in members |
restricted |
Administrators, and members with a current membership at one of the allowed levels or carrying one of the allowed tags (members on a hold, such as suspended, are not admitted). With no allowed levels or tags, only administrators |
A member who can’t open a restricted directory doesn’t see the Directory link, and sees “This directory is limited to certain members” if they open it directly. Everyone who can open it sees the same list.
Admin mode
Section titled “Admin mode”Admins with the directory:view-admin-mode permission can open the admin-mode preview, which bypasses both listing gates. In admin mode:
- Members of any active status (lapsed, suspended, and so on) are visible.
- Opted-out members are visible, with a “Hidden from public” badge on their card.
- Members who have never saved their directory settings are not shown — they have no directory record until their first save. (v1.2, 2026-10-17.)
Admin mode does not bypass the archive gate. Archived members are permanently excluded from all directory views, including admin mode. Archiving is distinct from the active/lapsed status filter.
Viewer context for per-field visibility
Section titled “Viewer context for per-field visibility”Once a member is listed in the directory, what information the viewer sees depends on the viewer’s authentication level. See Per-field visibility options reference for the full table.